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UMFA owns a Trevor James Alto Flute, a Jupiter Bass Flute, and a Jupiter Contrabass Flute which are all available for rental to current UMFA members. Please thoroughly read the following for the steps required to reserve one of the low flutes.

Low Flute Rental Program

Process

  • Read the Flute Rental Policy. If renting the Contrabass, read the contrabass flute assembly and care instructions.
  • Review the availability calendars linked below to verify the flute is available when you need it. Your rental dates will be added once payment is received.

Alto Flute
Calendar
  Bass Flute
Calendar
  Contrabass Flute
Calendar

  • When you are ready to make your request, choose one of the following:
    • PREFERRED: download the request form (MS Word). Fill out the relevant details and email the completed form as an attachment to rental @umfaflutes.org
    • Alternative: click here to download the request form (MS Word) to fill out by hand. You can either then scan/email it, or mail it to our address: 13500 Grove Dr, Box 2278, Maple Grove, MN 55311. NOTE: This method will result in a delay in confirming your rental
  • By submitting the request form, you are agreeing to UMFA's policy and your responsibilities as the renter.
  • The Flute Rental Coordinator will work with you to confirm your rental. Please submit your request at least 48 days in advance of the start of your requested rental dates if by email. If by mail, allow at least two weeks notice.
  • Payment is required in advance to secure your rental. Rental fees paid are non-refundable. 
    • For forms submitted via email, an online invoice for payment will be sent to your email address. 
    • For mailed forms, please include your payment in the form of a check payable to UMFA.
  • Bring a separate security deposit check (as outlined in the Agreement Form) with you when you pick up the instrument(s).

Policy & Fees

Policy

  • Renter must be a current active member of UMFA in good standing. Join or renew here.
  • Renter will carefully supervise and, if necessary, instruct anyone else who plays or touches the instrument, ensuring that it remains safe. 
  • A refundable security deposit of $500 per instrument is required to rent. Renter is liable for any damage to the instrument and will forfeit part or all of the safety deposit if the instrument is damaged or stolen. Renter is responsible for the care of the instrument and is expected to clean the instrument after each use and return it in good condition. Renter is responsible for covering up to $500 of repair costs if the flute is damaged during their rental period. If the cost of repairs is less than the deposit, the remainder of the deposit after repairs will be returned.
  • If the renter is under age 18, the renter’s parent/guardian assumes legal responsibility for the care of the instrument. UMFA reserves the right not to rent to parties under 18.
  • Renter must pick up and drop off the instrument in person. Instruments will not be shipped.
  • Rental limit is four consecutive weeks by one party. Rental week is seven consecutive days.
  • For UMFA-hosted events, rental fees will not be charged as long as the person using the instrument is a member of UMFA and uses it only at the UMFA event.

Fees

Flute rental rates are based on daily and weekly rental periods and vary by instrument:

  • Alto Flute: $5 per day or $25 per week
  • Bass Flute: $10 per day or $50 per week
  • Contrabass Flute: $15 per day or $75 per week


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